Axonator’s QR-Enabled Checklists

Overview

Axonator’s QR-enabled feature allows users to generate QR codes linked to checklists, making form-filling faster, more accurate, and user-friendly. These QR codes can be scanned via the Axonator app to auto-populate data or trigger specific actions, reducing manual entry errors and improving efficiency.

Types of Forms Supported

QR codes can be enabled for the following types of forms:

1. Data Collection Forms – Used for recording information with predefined values.
2. Action Forms – Used to perform actions on objects, such as inspections or audits.

QR scanning can be activated at two levels:

• Form Level – Specific forms have their own QR codes with predefined values.
• App Level – The scanner is enabled for all forms in the app, allowing quick access to relevant checklists.

QR-Enabled Data Collection Forms

Data collection forms can have QR codes that automatically populate certain fields when scanned.

Steps to Enable QR for Data Collection Forms

1. Create a Data Collection Form – Define the checklist or form that will be QR-enabled.
2. Enable QR for the Form
   • Select QR Activation Level – Choose whether QR scanning is enabled at the form level or app level.
   • Set Field Mapping – Define how field values will be auto-populated (predefined static values).
   • Provide Email for QR Code Delivery – Enter the email where generated QR codes will be sent.
   • Enable and Generate QR Codes – Activate QR functionality and generate codes.
3. Enable QR for All Data Collection Forms in the App (if applicable) – If QR scanning is enabled at the app level, ensure all relevant forms in the app are QR-enabled.

Field Values Mapping

• Predefined static values for fields can be mapped when generating the QR code in the form builder.
• Multiple QR codes can be generated for the same form, each with different predefined values.

Form-Level QR Scanning

• Users must manually select the form in the Axonator mobile app to activate the scanner.
• When a QR code is scanned, the scanner verifies that the correct form is opened and auto-populates the values from the QR code.

App-Level QR Scanning

• Users can enable QR scanning for all data collection forms in the app, so that the other forms can also be accessed via QR scan from the mobile app.
• When a QR code is scanned, the relevant checklist opens automatically.
• The values are auto-populated from the QR code.

QR-Enabled Action Forms

Action forms require an object selection before they can be opened, filled, or submitted. These forms are typically used for actions like inspections or audits on specific objects (e.g., machines, sites).

Steps to Enable QR for Action Forms

QR scanning for action forms requires a structured setup:

1. Create an Object Form – Define the objects (e.g., machines, locations).
2. Create an Action Form – Define the action to be performed on the objects (e.g. inspection, audit)
3. Publish the App – Ensure all forms are available for use.
4. Add Objects to the System – Input data for the objects using the object form.
5. Select Objects & Action for QR Code Generation – Choose the objects and an action on those objects for which QR codes will be generated.

Field Values Mapping

• Field values can be auto-populated in two ways:
  • Static Values – Defined at the time of QR generation.
  • Mapped Values – Pulled from the object form fields.

Form-Level QR Scanning

• Users must manually select the form in the Axonator mobile app to activate the scanner.
• The scanner ensures the correct action form is opened, selects the correct object and auto-populates values from the QR code or mapped object fields.

App-Level QR Scanning

• The scanner opens the correctaction form, selects the correct object and auto-populates values from the QR code or mapped object fields.
• All forms in the app must be QR-enabled for full accessibility via app-level scanning.

QR Code Generation and Distribution

• QR codes are sent as images via email when generated.
• Once QR functionality is enabled, users can generate additional QR codes whenever new objects are added to the system (e.g., new machines deployed).
• The process remains the same: select objects, choose action, map fields, and provide an email ID to receive the QR codes.

Usage and Benefits

• QR codes can be printed and placed at the correct and easy to access locations such as on machines, trolleys, equipments, vehicles, at sites, buildings, floors, rooms, survey areas, shop floors etc.
• Field users can scan QR codes to quickly open and complete forms without manual data entry.
• Axonator’s QR-enabled checklists work offline, ensuring seamless operation in remote locations.
• Benefits include reduced data entry errors, improved efficiency, and an intuitive user experience for field personnel.

Conclusion

Axonator’s QR-enabled checklists streamline data collection and action-based workflows by leveraging QR codes for quick access and automated data population. Whether used for inspections, audits, or other field operations, this feature enhances accuracy, saves time, and simplifies form-filling for end users.