Transforming Inspection Processes for One of the Largest Steel building systems engineering company with Axonator

Challenge

Paper-Based Process
The reliance on paper-based checklists resulted in inefficiencies, including time-consuming manual data entry and reporting. This method lacked real-time insights, making it difficult to visualize inspection trends and address issues promptly.

Time-Consuming Inspections
Each inspection took approximately 1.5 minutes, indicating a lack of efficiency in the process. Manual data entry further added to the time required for completing inspections, impacting productivity.

Limited Visibility
Real-time data and issue tracking were unavailable in the previous process, making it challenging to identify and address problems promptly. Lack of visibility hampered decision-making and prevented proactive problem-solving.

Client Business Objectives

Digitalization of Checklists
The primary objective was to transition from paper-based checklists to a user-friendly digital system accessible on mobile devices. This digitalization aims to streamline the inspection process and improve data accuracy.

Efficiency Improvement
The client wanted to reduce the time and effort invested in managing checklists on paper. Digitalization is expected to streamline processes, leading to faster completion of inspections and data entry.

Increased Visibility
Real-time insights into checklists are crucial for the client to identify trends and address issues promptly. The objective was to gain visibility into the inspection process, allowing for proactive decision-making and problem-solving.

Standardized Processes
Standardizing checklist execution ensures consistency across inspections, leading to improved quality control measures and compliance with industry standards.

Solution

Digitization of Inspection Checklists
Axonator implemented a digital platform to replace paper-based checklists, enabling inspectors to complete inspections electronically on mobile devices.

Pictorial Evidence Integration
The solution includes the capability to capture pictorial evidence for problems encountered during inspections, enhancing documentation and facilitating clearer communication.

Timestamps and Signature Features
Axonator captures timestamps during data submission, ensuring traceability and accountability. The platform also includes a signature feature to validate inspection completion.

Real-time Collaboration and Reporting
Two inspectors can update a single inspection form simultaneously, promoting collaboration and efficiency. Real-time reporting capabilities provide immediate insights into inspection findings.

Simplified Forms and User Interface
Axonator streamlined inspection forms to minimize user navigation and complete inspections faster. The simplified interface enhances user experience and increases efficiency.

Hierarchical Workflow Management
Axonator implemented a hierarchical workflow management system, enabling inspectors to submit inspection forms digitally from their mobile devices, thus eliminating manual data entry for Quality Control supervisors. This improvement enhanced data accuracy, and the Quality Control supervisors were able to export data directly using the web platform of Axonator. They could utilize various filters according to their specific needs to export the data, thus improving efficiency and facilitating smoother data management processes.

Rotational Inspector Assignment
The solution accommodates the client’s rotational inspector assignment by providing flexibility in user management and access control within the platform.

Workflow

Results

Axonator’s implementation revolutionized the client’s inspection processes. The platform’s mobile form builder enabled electronic data capture with image and annotation features, improving documentation quality. Real-time collaboration facilitated efficient teamwork, while instant PDF report generation streamlined reporting. The client experienced a 50% reduction in inspection time, a 60% increase in data visibility, and a 75% decrease in paperwork, enhancing operational efficiency and decision-making.