How a Flexible Space Management System Has Become The USP of FM Companies

Emma AndersonSeptember 23, 2021

Space Management for Optimal Space Allocation

Space management is an essential component of the facility management sector. Herein, the allocation of spaces to the end-users has implications on profitability and great service delivery presented by the facility management companies. At the other end of the spectrum, space management also has applications in real estate, helping real estate managers to visualize space allocation in a way that makes maintenance of buildings being carried out in an efficient manner. It also ensures that buildings (facilities) are maintained in their prime condition so as to get better returns

The COVID-19 Pandemic Presented a Unique Set of Challenges

But there is more to space management than optimal space allocations to the inhabitants of facilities. A pertinent example of this is the way facility management companies adapted their systems and processes in the wake of the pandemic that affected the entire world and businesses. Every organization had to adapt and change their processes for the sake of business continuity and stay relevant in a highly volatile and competitive environment, where adopting digital transformation tools in the form of no-code MicroApps that are being deployed in the form of space management software

Taking into account the various types of powerful functionalities that such space management software have on the systems and processes of companies implementing their streamlined operations is noteworthy. Not only did the facility managers got a dependent aid for conducting various surveys in documenting the allocated space where different end users can occupy the spaces in such buildings for carrying out different activities, but also implementing the social distancing norms for the seating arrangement and desk arrangement in the pre-selected spaces meant for the workforce

Zero-Code MicroApps for Easy Supervision of Floor Plans and Space Planning

Not only desk allocation and management, the zero-code user-centric MicroApps in the form of space management software are also used for displaying the floor plans and the on-the-go display of such plans. The space management software app goes a step further beyond just the easy views of complicated and detailed floor plans. They also have other powerful functionalities like annotating the floor plan for an on-the-go strategy making in terms of decided which spaces need to be occupied and which spaces need to be abandoned for the time being

Desk Finder Feature for High Customer Satisfaction

Beside the above-mentioned advantages, the micro functionalities also play a huge role in ensuring a high customer satisfaction level. Needless to say, an app that lets end users to find their way in the maze of offices and desks spread across multiple floors is highly recommended by such users and the ensuing high ratings give a kind of leverage to the facility management over their competitors

In addition, for buildings serving as co-working spaces, desk booking apps serve a lot of people to easily see which desk is available where and find the people surrounding the selected desks, for an ambient working environment. This keeps the end users happy and facility managers are able to provide first class service to them, resulting in a win-win situation for both

Powerful Analytics and Reporting Capabilities

Space management is one of the components of an integrated approach towards facility management operations where different FM modules combine to give a seamless experience. It also caters to an integrated streamlined process of data collection and analysis so that decision-makers can make informed decisions regarding the future course of operations. In this context, facility managers are happy that they get a steady supply of in-situ data that helps them to implement continuous improvement and learning processes and they are able to refine their approach for better service deliveries

In addition, these kinds of FM modules such as the space management software help companies in implementing a highly productive and efficient approach to meet the requirements of quality assurance in service delivery, for which the quality bar is hiked up more and more and expectations are very high

Adapting to Changing Business Environment

Being efficient in resource management and utilization of limited resources in an enterprising way are essential attributes in any system. The ongoing pandemic has reinforced such requirements even in the domain of facilities management, especially in the realm of space management software. So functionalities like contact tracing, visitor management app, desk allocation software, service distribution software, and others have become important components of any space management software. By providing such handy functionalities in any space management software, FM companies are adding an unbeatable USP to their armory, making themselves ahead of their competition and driving the customer satisfaction quotient higher and higher

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