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10 Checklists That Every Business Should Convert into App

The modern enterprise is a ‘mobile first’ one. Access to information, seamless workflow, streamlined business processes, and functionalities of mobile apps make the employees more productive than ever before. And in recent times, the same has extended to facility management.
Under facility management, digital checklists have earned an important role in streamlining and making things easier for the facility managers. Digital Checklists have grown so much that they are being used to make processes safer and more efficient and can be found nearly in every facility. Thus, it has become important for facility managers to have digital checklists in their digital transformation strategy that can help them accelerate productivity, growth, and return on investment (ROI).
Digital checklists sure are better than paper-based handbooks and checklists that ensure that everything is in order and keep track of problems and procedures that need improvement. However, there are some more challenges such as customizability and mobility in web-based digital checklists that hinder the productivity of the organizations.
And that’s why we advocate that organizations convert the following checklist into digital apps for more advanced facility management.

Incident Management Checklist

The function of a facility manager in the management of incidents is arguably the most important. Not having a comprehensive solution in place can result in equipment damage and business interruption. Hence, it has become vital for facilities management companies to respond quickly to major occurrences by using automated alerts to identify and fix them. Companies may create digital incident checklists that offer fast effective communication across teams and include a variety of functions such as alert management, issue reporting, and so on.

FM teams can use the digital incident checklist app to do the following:

  • Assign duties according to the category, location, and importance of the issue to respond effectively to any occurrence.
  • Log occurrences and evaluate the data gathered in order to prevent recurrence of such situations.
  • KPIs for each department and employee to track and monitor incident responses to ensure better accountability and faster resolution of incidents.

Predictive and Preventive Maintenance Services Checklist

Field service management digital checklists enable field employees to increase productivity, improve service quality, and improve customer satisfaction without the need for additional capital investment. Energy management, manufacturing, and other service-oriented sectors are among the many areas where they may be found working to manage a varied variety of facilities.

What role does a mobile-based field service management checklist play in enabling field workers to do their tasks with ease?

  • Collect real-time data in order to keep track of current tasks and make important decisions.

  • Assign the most qualified technician to each work and maintain communication with the team.
  • Conduct process audits to increase the efficiency of the organization.

  • Enable consistency and verification of finished work.

Work Order Management

In work order management, a significant amount of time is lost in order to reach the appropriate department. Other important resources, such as money and energy, are drawn in by the attraction of time.

What you receive as a result of using a digital Work Order Management digital checklist is as follows:

  • Transform the time-consuming nature of old procedures into a digital, automated process.
  • Examine suppliers and maintain a record of both favorable and negative encounters in the past.
  • Arrange work orders in order to increase output in various industries.
  • Minimize the dangers faced by your repair personnel.

Planning and Execution Checklists

The necessity of properly selecting and planning the deployment of a new FM checklist cannot be overstated. Proper planning also guarantees that the organization continues to achieve long-term cost, efficiency, and sustainability savings while still achieving the organization’s overall objectives.

Here’s what the planning and execution digital checklists app can do for your organization:

  • The allocation of limited resources in favor of scheduled maintenance as opposed to corrective maintenance
  • Developing, documenting, communicating, and continually improving an organization’s entire operations and maintenance plan
  • Information gathering and distribution to obtain financing, improving facility services, and reducing equipment downtime.
  • Implementing the LEAN practice.

Inspection Checklists

When utilized appropriately, an inspection checklist may provide confidence that a certain piece of equipment has been thoroughly inspected before it is used. By checking off each item on the checklist, the person performing the inspection is ensuring that each component of the equipment is in proper operating condition.

  • Identify several risk scenarios that might occur at the institution.
  • Determine the probable consequences of each conceivable threat and hazard, and then offer viable remedies.
  • Consider potential evacuation scenarios and make preparations for them.
  • Make plans for emergency preparedness and first aid supplies.

  • Include provisions for persons with special needs or who have physical impairments.

Audit and Safety Checklists

Safety audits are essential in every organization’s operations. Particularly in situations when workers must deal with complex and possibly harmful assets. The use of safety-audit checklists makes it much simpler to perform a thorough evaluation of all potential risks in the workplace.

  • Safety-audit checklists that are properly created contain certain rules that must be followed.
  • Assists workers in remaining organized while performing the audit and scheduling their time accordingly. 
  • Be more accountable than you would be if there was no method to establish shoddy auditing practices.

Workplace and Building Management Checklist

Keeping track of workplace initiatives and the general performance of the building will be a crucial part of every facility manager’s job description. Failure to appropriately optimize these areas can result in lower employee happiness, whilst building problems can result in increased corporate expenses due to increasing maintenance costs.

  • Gathering data around used resources
  • Optimal use of available space
  • Record operations of the security system
  • Take over contractor scheduling and work agreements 
  • Timetables for work and timeframes for productivity

Vendor Management Checklist

A business is more vulnerable to data breaches and security events while working with other suppliers, which can result in significant operational, financial, and reputational consequences. An efficient vendor compliance management digital checklist will enable you to identify risks associated with vendors, reduce and effectively control those risks while also increasing the overall security of your business.

  • Contract sourcing and oversight
  • Third-party contractors for services.
  • Management and control of the procurement process

Quality Control Checklists

Suppliers and quality control providers should be provided with a thorough quality control checklist since it communicates their needs and standards. Checklists assist importers in ensuring that their expectations are recognized and that their product is held to the appropriate level by quality control personnel.

  • Requirements for the product
  • Requirements for packaging
  • Product testing and inspections are performed on-site.
  • Classification of defects
  • Responses from key personnel involved in the manufacturing and quality control processes

Axonator Digital Checklists For Every Facet of Facility Management

Axonator is the perfect enterprise-grade mobile app builder solution for facility managers or building service contractors who need to digitally manage all facets of facility management including assets, events, hazards, maintenance tasks, and purchase orders. With a sleek UI, drag and drop interface, and intuitive user experience, Axonator’s digital checklists eliminate the use of paper forms and improve productivity. Facility managers have to oversee the day-to-day upkeep of large facilities with numerous people, machinery, and moving parts. With Axonator, they can create facility management digital checklists electronically and access them anywhere.

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